Scheduled Exports

With EMu's Exports facility it is possible to export data at regular intervals (a scheduled export) or on-demand (an unscheduled export). An Export defines:

  • A set of fields for export.
  • A sort order for the exported records.
  • A TexQL statement to determine which records to export.
  • Dates on which the export is to occur.

Exporting data with EMu's Scheduled Exports facility is handled by a server-side program that automates exports at a scheduled time, typically outside working hours (generally early in the morning). Alternatively2, it is possible to specify the time at which a Scheduled Export will run by configuring a Scheduled Operation.

The Scheduled Exports facility uses two modules to store export details:

An audit of all Scheduled Exports is maintained, enabling authorized users to search / view all exports performed by all users.

The default output of a Scheduled Export is XML (the same format used by EMu's reporting facility). A filter can be set to transform the XML into another format (CSV for example). System Administrators can define filters to produce other output formats and to:

  • Email export files to users.
  • Print export files.
  • Copy export files to a known location (for collection).
  • Transmit export files to another machine.

See How to create filters for details.

It is possible to have a command execute automatically following an export with the After Export facility. A command could be to:

  • Email the export files to a list of users.
  • Email the results of the export to a list of users.
  • Copy the export files to another machine behind a secure firewall.
  • Copy the export files over the internet via a secure transfer mechanism.
  • Send an SMS to one or more telephone numbers.

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