Parties module

The Parties module holds information about individuals and organizations with some involvement with the activities of the museum and its collection. Parties can be artists, authors, manufacturers, donors, collectors, researchers, staff, conservators, carriers, exhibition organizers, insurers, lending and borrowing institutions, and so on.

Information that can be recorded includes name, various addresses and phone numbers, email and web addresses, biographical and historic information. The Parties module provides support for synonymy of names (i.e. one identity known by several names) and is compatible with the Getty Union List of Artists' Names.

A Party may be an individual, a group or department within an institution; or an external individual, group or organization.

  • Source or vendor of an object
  • Organizer of an event or exhibition
  • Borrower or lender of an object
  • Author, contributor or publisher of an object
  • Owner or maker of an object
  • Photographer who created an image
  • Artist who created an illustration or work
  • Copyright manager
  • Person who verified taxonomic details for an object
  • Site owner
  • Recipient for an object in a collection event
  • Participant in a collection event
  • Contact person responsible for the internal or external movement of an object
  • Object packer, transporter, movement supervisor, or requester
  • Person or organization involved in the conservation and maintenance of an object
  • Person who supervises the conservation of an object
  • Insurer and / or indemnifier of an object
  • Author of a narrative
  • Person responsible for the condition checks of an object
  • Valuer of an object
  • Donor of an object

A record is created in the Parties module for each party, recording personal, contact, address and role details.

As a Party may be connected with many objects and events within an institution, it is possible that a single Party record is linked (attached) to many records in multiple modules. Linking records in this manner saves time and effort as information about a Party need only be entered once in EMu and if any details change, only one record - the Parties record - needs to be updated.

Note: As every institution is able to customize EMu to suit its requirements, there are many different versions of EMu. Even where institutions have the same modules, the tabs included in each instance of the module may be different; and even where institutions have tabs with the same name, the fields on those tabs may be different. For that reason this section only provides a general description of modules, tabs and fields.

Tab Description

Person

 

Holds personal details, including:

  • Name
  • Gender
  • Language

Organization

Details about an organization, including its structure and other names.

Address

Address of the person and / or organization.

Roles

Lists roles that the person / organization plays and areas of speciality.

Associations

Lists people, groups, organization, etc. associated with the this Parties record.

Biography

Holds a person's biographical details, including:

  • Dates of birth and death
  • Heritage

Synonymy

Links to other Parties records that are synonymous with this Parties record.

Notes

See Notes tab for details.

Multimedia

See Multimedia tab for details.

Security

See Security tab for details.

Audit

See Audit tab for details.

Admin

See Admin tab for details.

To create a new Party:

  1. Add a New record in the Parties module.
  2. Select a Party Type from the Party Type: (Party Details) drop list.

    The tab display will change according to the Party Type selected.

  3. Complete the fields in the module with all known data.
    If you are unsure of a value to add to a field, use the Lookup ListClosedAlso known as a Pick List or Authority List, a Lookup List is a list of the values that have either been used or are suggested for use in a field. Rather than keying a value into the field, it is possible to pick a value from the Lookup List; the selected value will populate the field. Lookup List (F12) to view a list of available values.
  4. Save the record.