Valuations module

The Valuations module records details about the value of objects. Whenever valuation details are added or modified in the Catalog module, a record is auto-generated in the Valuations module, creating an audit trail of valuations for an object.

A Valuations record includes:

  • The name of the party who valued the object
  • The Object's value
  • Reason for the valuation
  • Further valuation notes
  • Object's valuation history

The following screenshot presents the Valuation details as it displays in the Catalog module. Each line in the Valuation History list corresponds to a record in the Valuations module:

Valuation Tab

It is possible to browse an object's Valuation History and to print a report.

  1. Search the Catalog module for the required object.
  2. On the Valuation tab, click View Attachments View Attachments beside the Valuation History field.

    The Valuations module opens.

  3. Select Tools>Reports from the Menu bar to display the Reports box.
  4. Select a report from the list.
  5. Click Report All to generate a report that displays all valuations for the selected object:

    Valuations List

It is possible to set a regular valuation interval frequency (in years or months) or set a specific date for the next valuation and receive a notification report when the next valuation is due. It is common to value an object when it arrives at the institution or before it is moved to an external destination, particularly if the object is expensive or rare.

Note: For security reasons, it is common to restrict access to an object's valuation details to valuation staff and management.

  1. Search the Catalog module for the object to be revalued.
  2. On the Valuation tab, overwrite the valuation details in the relevant valuation fields with the new details.
  3. Save the record.

    The new details display in the valuation fields and the previous valuation is added to the Valuation History list at the bottom of the screen.

    Tip: EMu's Revaluation tool enables users to update valuation information for either a single record or a group of records. See The Revaluation Tool

The following example shows how to record valuation details for an object during its movement in or out of an institution:

Note: As every institution is able to customize EMu to suit its requirements, there are many different versions of EMu. Even where institutions have the same modules, the tabs included in each instance of the module may be different; and even where institutions have tabs with the same name, the fields on those tabs may be different. For that reason this section only provides a general description of modules, tabs and fields.

Tab Description

Valuation

Holds Valuation details, including:

  • Person who valued the object
  • Valuation amount
  • Type of valuation
  • Valuation reason

Security

See Security tab for details.

Audit

See Audit tab for details.

Admin

See Admin tab for details.