Access permissions for users / groups

As we have seen, one way to create a group is to use the Group Registry entry to add a user to a group:

Key	User
Key 1	User
Key 2	user
Key 3	Group
Value	group;group...

If group does not already exist, it is created when user is added to it.

Note: When using the Group Registry entry, a group always comprises at least one user.

In the same way that a group is created when a user is added to it, a group is created when permissions are assigned to it. In this case, a group can be defined as a set of access permissions which can be applied to one or more users. Permissions assigned to a group determine:

• What modules can be accessed.
• What tabs in a module are available.
• Permissions for each field within each tab.
• Operations that can be performed, e.g. add records, delete records.

Example

To create a set of access permissions that will be applied to all volunteers, you could do the following:

1. Specify a Table Access Registry entry that defines which modules the Volunteers group will have access to.

   The Volunteers group could be an existing group or a new group. If new, the Volunteers group will be created when this Registry entry is saved.

   First be sure to check whether the group name already exists

   Before creating a group, check that the group name is not already in use. In the Registry module:

   1. Enter Group in the Key 1 field.
   2. Place the cursor in the Key 2 field and press F12

      -OR-

      Click beside the Key 2 field.

      The Lookup Selection box will display for the Key 2 field with a list of existing groups.

2. Specify an Operations Registry entry entry that defines what members of the Volunteers group are able to do on a per table basis (e.g. view, edit, delete, add records, etc.)
3. For the Volunteers group it might also be required to define which tabs in a module to display using the Tabs|Default Registry entry or even, using the Column Access Registry entry, what permissions members of the group should have on a per field basis.
4. Add volunteers to the Volunteers group.

   Note: Once a group has been created, users can be added and new permissions can be assigned to it.