How to use the Archives utility

Here we examine how to search for and add Archives records.

See How to rearrange, add to and view the hierarchy on the Archives tab for details of working with the Archives tab to rearrange the hierarchy, add records to a hierarchy and view records in a hierarchy.

To search the Archives and display records using EAD tabs, ISAD(G) tabs or both EAD and ISAD(G) tabs:

  1. In the Catalogue module, select the Summary tab.
  2. Click the Object Type Lookup List Lookup List button.

    The Object Type Lookup List displays:

    Lookup List

  3. Select Archives EAD, Archives ISAD(G) or Archives EAD/ISAD(G).
  4. Add any other values required for your search.
  5. Run the search.

Adding an archives record is no different to adding any other record in the Catalogue module.

What you will notice however is that adding values to many EAD fields will auto-populate ISAD(G) fields (and vice versa). There is considerable equivalency (or overlap) between EAD and ISAD(G) elements and adding values to a record according to one Archives standard will automatically update the equivalent fields in the other standard.

For example, the EAD field Unit Title: (Unit Details) holds the same value as the ISAD(G) Title: (ISAD(G) Identity Statement) field, and adding a value to the former:

New

automatically updates the latter:

New