Rights module

The Rights / Copyright module holds information regarding the ownership or other rights or copyright provisions pertaining to one or more objects or sites, etc.

A Rights record may be one of the following types:

  • Copyright holder and conditions.
  • Permit details, e.g. to hold a weapon.
  • Site permit details, e.g. permission to enter a site during a specific period.
  • Loan conditions or special conditions which apply to the display, uses and copying of an item, e.g. a loan is conditional that the item is only displayed in a securely locked display.
  • Reproduction permissions, e.g. details of fees and conditions that are to apply when an item is photographed or otherwise reproduced.
  • Design rights, e.g. permission details to reproduce the item in a design, such as on a book cover or poster.

A Rights record can include:

  • Rights type, owner, manager and conditions
  • Commencement / Expiry dates, acknowledgement statement
  • Copyright details and Expiry dates
  • Details of all reproductions and associated fees

The following diagram shows the EMu modules that can be attached to a Rights record and gives examples of the types of records that can be used:

Rights examples

Note: As every institution is able to customise EMu to suit its requirements, there are many different versions of EMu. Even where institutions have the same modules, the tabs included in each instance of the module may be different; and even where institutions have tabs with the same name, the fields on those tabs may be different. For that reason this section only provides a general description of modules, tabs and fields.

Tab Description

Rights 1

Holds Rights details, including:

  • Type of right
  • Parties involved with the right
  • Conditions that need to be met

Rights 2

Used to record:

  • Acknowledgement requirements
  • Acknowledgement text

Copyright

Copyright details, including:

  • Category of right / copyright
  • Reproduction of the collection item

Permit (1)

Holds Permit details, including:

  • Permit date and period of issue
  • Who requested the permit
  • Who issued the permit

Permit (2)

Permit report details, e.g. a permit may require that a report be made each time an authorised staff member enters a specific collection area, or uses an object which is under the authority of the permit.

Site Permit

Lists collectors who have received permission to enter an authorised collection area.

Tasks

See Tasks tab for details.

Notes

See Notes tab for details.

Multimedia

See Multimedia tab for details.

Security

See Security tab for details.

Audit

See Audit tab for details.

Admin

See Admin tab for details.

The following animation is an example of how to attach the same rights / copyright details to multiple objects. This demonstration uses the drag and drop method:

The following flowcharts outlines how to attach a rights record to an object using the Add method:

Create Rights process