Locations module
The Locations module records details about display and storage locations within an institution for objects recorded in the Catalogue.
When an object is attached to a Locations record and its current location is updated in EMu, an audit trail is automatically generated and displayed on the Location tab of the Catalogue module.
Note: See How to relocate an object for details of relocating objects recorded in the Catalogue module.
Three fields on the Location tab of the Catalogue module can attach to records in the Locations module:
Field |
Description |
---|---|
Current Location: (Current Location) |
Records where an object is now (including on display or on loan). |
Permanent Location: (Other Locations) |
Records where an object is normally located when not on display or loan. |
Temporary Location: (Other Locations) |
Records where an object is located if its permanent location is temporarily unavailable due to repairs, replacement, etc. |
Note: The locations audit trail keeps track of an object's current location. It is therefore important that when an object is in its Permanent or Temporary location, this is also recorded in the Current Location: (Current Location) field.
Note: The time stamp of the location change that displays on the Locations tab in the Catalogue module does not necessarily reflect the actual time that the object was located. This is because it is possible to manually edit a location date if the date that the location change was made in EMu was not the actual date that the relocation took place.
Note: As every institution is able to customise
Tab | Description |
---|---|
Location |
Records location details, including:
|
Records details for a holder location, including:
A Holder location is a location / container that can be moved, e.g. crates and solander boxes. The current location for a Holder is another (fixed) location; that is the Holder record is attached to another Locations record. Whenever the current location of the Holder is changed, the location and audit trail of all of the items in it are updated. |
|
Dimensions |
Holds details of physical dimensions of the location, including external and internal measurements, and X, Y, Z coordinates used for the Object Locator. |
Tasks |
See Tasks tab for details. |
Notes |
See Notes tab for details. |
Multimedia |
See Multimedia tab for details. |
Security |
See Security tab for details. |
Audit |
See Audit tab for details. |
Admin |
See Admin tab for details. |
- Add a new record in the Locations module.
- Select the Location: (Location Type) or Holder: (Location Type) radio button.
The default Location Type is Location. A Location is a fixed place - a building, floor, room, cabinet, shelf, for example. A Holder can be moved - a case, folder, crate, for example.
- Enter a location code in the Location Code: (Identifiers) field.
The Location code is generally a shorthand form of the Location Hierarchy.
- If required, enter a barcode in the Barcode: (Identifiers) field.
- Complete the Location Hierarchy fields. E.g.
Level 1 Building 1
Level 2 Level 4
Level 3 Room 10
Level 4 Cabinet 1In this case the Location Code might be
1.4.10.1
- Save the record.