Access permissions for users / groups
As we have seen, one way to create a group is to use the Group Registry entry to add a user to a group:
Key | Setting |
---|---|
Key 1 | User
|
Key 2 | user |
Key 3 | Group
|
Value | group;group... |
If group does not already exist, it is created when user is added to it.
Note: When using the Group Registry entry, a group always comprises at least one user.
In the same way that a group is created when a user is added to it, a group is created when permissions are assigned to it. In this case, a group can be defined as a set of access permissions which can be applied to one or more users. Permissions assigned to a group determine:
- What modules can be accessed.
- What tabs in a module are available.
- Permissions for each field within each tab.
- Operations that can be performed, e.g. add records, delete records.
Example
To create a set of access permissions that will be applied to all volunteers, you could do the following:
- Specify a Table Access Registry entry that defines which modules the Volunteers group will have access to.
The Volunteers group could be an existing group or a new group. If new, the Volunteers group will be created when this Registry entry is saved.
First be sure to check whether the group name already existsBefore creating a group, check that the group name is not already in use. In the Registry module:
- Enter
Group
in the Key 1 field. - Place the cursor in the Key 2 field and press
F12
-OR-
Click beside the Key 2 field.
The Lookup Selection box will display for the Key 2 field with a list of existing groups.
- Enter
- Specify an Operations Registry entry entry that defines what members of the Volunteers group are able to do on a per table basis (e.g. view, edit, delete, add records, etc.)
- For the Volunteers group it might also be required to define which tabs in a module to display using the Tabs | Default Registry entry or even, using the Column Access Registry entry, what permissions members of the group should have on a per field basis.
- Add volunteers to the Volunteers group.
Note: Once a group has been created, users can be added and new permissions can be assigned to it.