Common tabs

All modules include an Admin tab:

Most details on this tab are entered automatically by the System when the record is added and edited, and are read-only.

Field Group	Field	Description
Legacy Data		The original data imported into this EMu record during data migration.
Insertion Details
	Inserted By	Name of user responsible for the insertion of the record.
	Insertion Date	Date of record insertion.
	Insertion Time	Time of record insertion.
Modification Details
	Modified By	Name of user responsible for the most recent modification of the record.
	Modification Date	Date of most recent record modification.
	Modification Time	Time of most recent record modification.
Import Details
	Import Identifier	An optional code users can enter when importing records with the Import Tool.
	System Identifier	Unique code auto-generated by the System when records are imported using the Import Tool. A System identifier is not added to an existing record that is updated during the import: when the Import Wizard is used, new records get a System identifier, existing records do not. The identifier is constructed from the username, and the date and time (24 hour clock) the import commenced. The format of the System identifier is username-yymmdd-hhmm. The System Identifier can be used to locate all records imported in a particular batch.
GUIDs		See GUID Support for details.
	Preferred	Yes / No. Only one GUID in the GUIDs table can be marked as preferred.
	Type	Lookup List of GUID types.
	GUID	The GUID itself.

Every module in EMu has an Audit tab when viewing records in Details view. The tab displays the audit trail for the current record:

The content of the Audit tab is generated each time the tab is viewed. Each row in the Audit Trail table is a summary of a record held in the Audit Trails module. To view full audit trail record(s):

1. Select one or more rows in the Audit Trail table.
2. Click the View Attachment button beside the table.

   The Audit Trails module will open and display the selected record(s).

Tip: To view all records listed in the Audit Trail table, click without selecting a row in the table.

Many modules include the Multimedia tab.

Records for resources (images, video, audio, documents, etc.) in the Multimedia module can be attached to records in other modules. Attached multimedia display on the Multimedia tab in those modules. Here we see the Multimedia tab in the Catalogue module, with nine attached Multimedia records (a thumbnail displays in the Image pane for each attached Multimedia record):

Tip: It is possible to add multimedia to EMu by dragging and dropping one or more media files on to the Image pane of a module's Multimedia tab. For each dropped file, a record is automatically created in the Multimedia module and attached to the current record.

When the Multimedia tab is selected in a module's Tabs pane in Display mode (as shown above), the Ribbon includes a tab with options for managing and viewing media:

Multimedia Toolbar and context menu

A Multimedia Toolbar also displays on the Multimedia tab:

Options in the Multimedia Toolbar are also available from a context menu when right-clicking a thumbnail in the Image pane (details below):

Button	Name	Description
	Attach multimedia	Add media to the current record.
	Detach multimedia	Select a thumbnail in the Image pane and remove that media from the current record.
	View attached multimedia	View the records of one or more attached media files in the Multimedia module: If no thumbnails are selected in the Image pane, the records of all attached media will open in the Multimedia module. If one or more thumbnails are selected in the Image pane, only the record(s) of the selected media will open in the Multimedia module.
	Launch viewer	Select a thumbnail in the Image pane and launch an associated application to view the media.
	Save multimedia (download)	Download media.
	View all multimedia	If there is more than one resource attached to the current record, view thumbnails of the attached resources in the Image pane.
	View current multimedia	If there is more than one resource attached to the current record, view the resource selected in the Image pane.
	Navigate multimedia	Cycle through any attached media resources (First, Previous, Next, Last).
	Play media	Play / Pause / Rewind the selected audio / video.

Alternatively, right-click a thumbnail in the Image pane for a context menu. As well as the Multimedia Toolbar options described above, several additional options are available from the context menu:

Command	2nd level	Description
View attached multimedia	>Current Multimedia	Open the Multimedia module and view the record for the thumbnail you have right-clicked.
	>Selected Multimedia	With one or more thumbnails selected in the Image pane, open the Multimedia module and view the records for the selected thumbnails.
	>All Multimedia	Open the Multimedia module and view the records of all media listed on the Image pane.
Select All		Select all thumbnails in the Image pane.
Invert Selection		Reverse the selection of thumbnails in the Image pane (selected thumbnails will be unselected and vice versa).
Clear Selection		Deselect thumbnails in the Image pane.

See:

• How to add, edit, save (download) and attach multimedia
• How to view multimedia

One of two versions of the Notes tab will be enabled in your version of EMu:

All modules except for Field Level Help include the Security tab:

With Record Level Security it is possible to set permissions for who can view (Display), Edit and Delete records on a per user and per group basis.

Additional criteria can be specified in the Registry to refine these three standard security privileges. For instance, it is possible to specify that:

• Records that have been Retired, cannot be viewed by a certain group of users.
• Only members of a department can edit and delete that department's records.

It is also possible to search for records based on the Record Level Security permissions assigned to users and groups. If a user or group has been removed from EMu, it is still possible to locate records for which they had permissions assigned by using the Security (Direct) fields, which are available in Search mode.

Details about setting Record Level Security are available in Record Level Security.

Details for System Administrators about Registry settings for Record Level Security are available in EMu Administration.

Security Tab		Description
Security		Add / Remove users / groups in order to give / deny them Permissions for this record.
Permissions		Specify whether a user / group has Display, Edit or Delete Permissions to this record. Understanding the Permissions checkboxes Checkbox Description A permission inherited from another group. Faded and uneditable. To change this permission for the selected user / group, change it in the group from which it has been inherited. A permission assigned to this user / group. This permission can be unassigned by clicking the checkbox. An unassigned permission. Can be assigned to this user / group.
Department		Select a Department to further fine-tune access permissions. See How to refine Record Level Security by specifying conditional criteria for details.
Access		These values are not entered automatically by EMu and can be modified by the user.
	Record Status	Status of the record. The default value is blank, which indicates an active record. A common alternative is Retired.
	Publish on Internet	Indication if the integrity and security of the data are sufficient for it to be published on the Internet. Options are: Yes No
	Publish on Intranet	Indication if the integrity and security of the data are sufficient for it to be published on the Intranet. Options are: Yes No

The Tasks tab records details about one or more tasks assigned for the current record:

How to add a task to a record

To add one or more tasks to a record:

1. Locate the record requiring a task.
2. Select the Tasks tab.
3. In the Description: (Task Information) field enter a description of the first task.
4. In the Assigned To: (Task Information) field attach the Parties record of the person assigned the task.
5. In the Assigned By: (Task Information) field attach the Parties record of the person who assigned the task.
6. In the Date: (Commencement) field enter the date the task is to start.
7. In the Notify On: (Commencement) field enter a notification date (if required). The person selected at Step 8 will be notified by email on this date that the task is due to commence.
8. In the Notify: (Commencement) field attach the Parties record of a person to be notified of the commencement of the task.
9. Repeat Step 8 for all people to be notified.

   To add another person, select the asterisk (*) in the Notify: (Commencement) list before clicking Attach .

10. In the Completion group of fields it is possible to enter a projected completion date, a notification date and to attach the Parties records of those who are to be notified that the task is due to be completed.

    Note: These fields can also be used to record the actual completion date; to flag that the task has been completed select the Yes radio button in the Completed: (Completion) field).

11. To add another task, click the asterisk (*) in the next line in the Tasks list; the fields on the tab are cleared, ready for the new task details.
12. Save the record.

    Note: If the tasks are to be repeated regularly, a Task Template can be created and used to save time and effort.