The Ditto utility

If the record you wish to use as the Ditto record has not already been added to the Ditto box:

1. Search for the record and make it the current The record currently displayed in Details View or highlighted in List View (there is a faint dotted line around it). It is only possible to have one current record at a time. record.
2. Select Use Current (CTRL+F9) from the Ribbon.

The record becomes the current Ditto record and is added to the Ditto box.

To view the Ditto box (if necessary), select Select Record from the Ribbon.

If the record you wish to use as the Ditto record has already been added to the Ditto box:

1. Open a module.
2. Select Select Record to display the Ditto box:

   

3. If the record you want to be the current Ditto record is listed in the Ditto box, select it

   -OR-

   If the record does not appear in the Ditto box:

   1. Click New to open another copy of the module in Search mode.
   2. Search for the record.
   3. Click Attach on the Home tab of the Ribbon to add the record to the Ditto box.

   The selected or newly added record becomes the current Ditto record.

4. Click OK to close the Ditto box.

Tip: To remove a record from the Ditto box, select the record, click Discard , and click Yes when the confirmation message displays.

Note: When you copy data from a Ditto record to another record, you overwrite data in the other record. For example, copying all fields from a tab in the Ditto record will overwrite all fields on the same tab in the other record: a blank field in the Ditto record will overwrite a field with data in the other record.

1. Add a new record or search for and open a record to be edited.
2. You can copy all or some of the data from the Ditto record to the new or existing record:

   To copy data from one field of the Ditto record to the same field in the new or existing record:

   1. Place the cursor in the field in the record in which to copy the Ditto record field data.
   2. Select Current Field (F9) from the Ribbon.

   To copy data from a tab in the Ditto record to the same tab in the new or existing record:

   1. Select the tab to which you wish to copy data.
   2. Select Current Tab (SHIFT+CTRL+F9) from the Ribbon.

   To copy all data from the Ditto record to the new or existing record:

   1. Select All Fields (SHIFT+F9) from the Ribbon.

1. Open a module.
2. Select Select Record to display the Ditto box.
3. In the Ditto box, select the Ditto record that you wish to make permanent.
4. Click Properties to display the Properties box:

   

5. Select the Permanent radio button.
6. Click OK.

The record is marked as permanent in the Ditto box and will remain in the list until manually removed.

To activate the Update on Save option:

1. Open a module.
2. On the Edit tab of the Ribbon, click the Update on Save checkbox.

   A tick displays to indicate that this option has been activated.

Note: To deactivate the Update on Save option, click the checkbox again to remove the tick.